Senior Technical Project Manager / Agile Lead (Remote) at Odixcity Consulting

Odixcity Consulting is an international HR consulting and procurement firm specializing in recruitment and selection, performance management, training and development, compensation and benefits, and outsourcing of goods and services for organizations.

Odixcity Consulting is seeking a highly organized and detail-oriented Administrative Assistant to join the team remotely. The ideal candidate will have prior experience in a law firm or legal department and be comfortable handling legal documentation, deadlines, and confidential information.

• Prepare, format, proofread, and manage legal correspondence, briefs, contracts, and other documents. Maintain organized electronic and cloud-based filing systems for case files, ensuring confidentiality and easy retrieval.
• Professionally handle incoming calls, emails, and inquiries. Act as a liaison between lawyers, clients, courts, and external agencies. Schedule and coordinate meetings, hearings, and appointments across multiple time zones.
• Manage calendars, travel arrangements, and expense reporting for legal staff. Assist with billing processes, time entry, and invoice preparation using legal-specific software.
• Monitor and track critical case deadlines, court dates, and filing requirements. Ensure all administrative processes comply with legal industry standards.
• Proactively manage the remote administrative workflow, including digital mail sorting, onboarding of new clients/matters, and maintaining virtual office supplies and resources.
• Accurately transcribe legal dictations, recorded meetings, and client consultations. Produce clear, structured minutes and summaries for internal and external use.
• Identify opportunities to streamline administrative workflows and improve efficiency. Support the implementation of new digital tools, templates, and filing protocols. Assist in training junior staff or interns on firm procedures.

• Bachelor’s Degree in Law (First Class or Second Class Upper Division)
• Minimum of 2 years administrative experience in a law firm or legal department; experience in a remote or hybrid setting is an advantage
• Knowledge of Nigerian court structures, litigation procedures, and legal document terminology (e.g., affidavits, summons, pleadings, judgments)
• Understanding of solicitor-client privilege, duty of confidentiality, and professional conduct rules applicable to administrative staff
• Experience preparing and filing court processes at High Courts, Magistrates’ Courts, Court of Appeal, or Supreme Court; familiarity with e-filing platforms is advantageous
• Ability to draft routine correspondence including letters of demand, reminders, acknowledgment letters, and internal memoranda with minimal supervision

Technical Skills

• Advanced proficiency in Microsoft Office Suite
• Experience with legal software for case management, document management, or billing systems
• Proficiency with cloud collaboration tools such as Google Workspace, MS Teams, and Zoom

Core Competencies

• Strong written and verbal English skills, with professional interaction at all levels
• Excellent attention to detail, time management, and ability to prioritize complex workloads independently
• Ability to handle sensitive and confidential information with utmost professionalism and ethics

Interested and qualified candidates should send their CV and portfolio to [email protected] using the job title as the subject of the email.

Documents Required

• Curriculum Vitae
• Portfolio