Document Control Coordinator at Oilserv Limited

Oilserv Limited is a leading provider of integrated engineering, procurement, construction, installation and commissioning services, along with complementary solutions across the asset and program lifecycle within the onshore, offshore, and subsea segments of the oil and gas sector.

The company was incorporated in 1992 and commenced operations in 1995.

Oilserv Limited is a leading provider of integrated engineering, procurement, construction, installation and commissioning services, along with complementary solutions across the asset and program lifecycle within the onshore, offshore, and subsea segments of the oil and gas sector.

The company was incorporated in 1992 and commenced operations in 1995.

Job Details

• Coordinate project document planning activities with Project Manager, project team, and Functional Managers to ensure realistic document control plans aligned with project objectives and requirements

Leadership:

• Provide professional leadership to Document Control Officers within the department
• Support management efforts to drive business growth
• Delegate responsibilities while maintaining accountability for document management delivery
• Provide document management support across projects within the Group
• Support implementation of HR policies including equality, diversity, and inclusion
• Coach and mentor teams to maintain professionalism and company values
• Coordinate technical documents and data across multiple projects
• Provide strategic and operational direction for document management and control functions
• Develop routine reports on EDMS performance
• Support access to current and accurate documentation
• Review project scope and requirements with project teams and clients

Planning

• Lead document control activities for multiple projects
• Oversee documentation planning and preparation, including complex project startup planning
• Address contractual documentation requirements
• Provide expert support in document numbering and classification
• Contribute planning input into proposals and bids
• Ensure implementation of document control plans aligned with project objectives
• Review project scope and requirements to ensure shared understanding with stakeholders

Core/Technical:

• Establish and maintain document control procedures and policies for projects
• Develop document control procedures in line with contract specifications
• Review project deliverables to ensure they meet required standards and purpose
• Review subcontractor deliverables to ensure alignment with documentation requirements
• Maintain and update the Master Document Register
• Ensure subcontractor documents comply with company procedures
• Ensure real-time data upload to shared portals
• Identify potential delays and escalate to Project Managers and stakeholders
• Provide periodic performance updates and recommended actions
• Track document issuance timelines and identify variances impacting project schedules
• Ensure documents meet required specifications and standards
• Maintain secure storage and archiving of project documents
• Engage with project teams and vendors to expedite implementation of client feedback
• Provide weekly updates and status reports on documentation activities
• Monitor project documentation in line with client requirements
• Develop reports for document capture into EDMS
• Collate project as-built deliverables
• Participate in review sessions to confirm contractual compliance
• Review internal and external project close-out reports

Benefits

• Great work culture and multiple opportunities for growth and self-development.
• 18 days of annual leave, excluding federal public holidays.
• Health Insurance coverage.
• Monthly employer pension contribution.
• An opportunity to play an important role in building one of the top SaaS start-ups in the global emerging market.

Interested and qualified candidates should visit the official application portal by clicking the apply button below.